Essential Questions to Ask When Touring a Wedding Venue

Your wedding day is one of the most important days of your life, and choosing the right venue is crucial. Whether you’re planning an intimate gathering or a grand celebration in the Tulsa Metro area, your wedding venue sets the tone for your special day.

However, with so many options available, it can be overwhelming to choose the perfect venue in Oklahoma. To help you make an informed decision, the team at Emerald Falls has come up with some essential questions to ask when touring a wedding venue.

Is the venue available on my preferred wedding date?

The availability of the venue on your preferred date is a crucial factor to consider. If you have a specific date in mind, it’s essential to check the availability of the venue before visiting.

How many guests can the venue accommodate?

The number of guests the venue can accommodate is another important factor to consider when choosing the perfect venue in or near Tulsa, Oklahoma. You don’t want to choose a venue that’s too small or too large for your guest list. It’s important to have a rough estimate of your guest list before you start visiting venues.

What is included in the rental fee?

Some venues offer more than just the space, such as tables, chairs, linens, and decorations. Make sure you ask what is included in the rental fee to avoid any additional costs!

What is the venue’s policy on outside vendors?

Some venues have strict policies on outside vendors, while others allow you to bring in your preferred vendors. If you have a particular vendor in mind, make sure to ask if they are allowed to work at the venue.

Is there a dedicated wedding coordinator?

Having a dedicated wedding coordinator can be invaluable in planning your wedding. Make sure to ask if the venue provides a wedding coordinator, and what services they offer.

What is the venue’s cancellation policy?

It’s essential to understand the venue’s cancellation policy in case of any unforeseen circumstances. Make sure you know the timeline for cancellations and any fees that may be associated with it.

Is there a backup plan for inclement weather?

Outdoor weddings are beautiful, but they also come with the risk of inclement weather. Make sure to ask if the venue has a backup plan in case of rain or other weather-related issues.

How many hours does our rental cover?

Besides the actual ceremony and reception, you’ll want to know the exact time your pros can arrive to start setting up on your wedding day (they usually need at least two hours, if not more) and what time they need to be out by so they know when to start breaking down. You don’t want to be charged extra if the venue has to keep the lights on for 30 more minutes.

Can we bring in our own alcohol, such as wine, beer and spirits?

Bringing in your own alcohol is one way to cut corners on costs, but you’ll soon realize many venues, especially hotels, do not allow you to bring in outside alcohol. In fact, some wedding venues may not permit alcohol at all on the premises.


Choosing the right wedding venue is a significant decision that requires careful consideration. Asking these essential questions during your venue tour will help you make an informed decision and ensure that your special day is everything you dreamed of.

Why Choose Emerald Falls For Your Wedding Venue?

Located in Broken Arrow, Oklahoma,  Emerald Falls is a wedding venue like no other.

Our dedicated wedding planner is on hand to guide you through the entire process, taking care of everything from the budget to the dietary requirements, meaning you can relax and enjoy the build up to your big day. And from the moment you get in touch, your allocated wedding planner will become your single point of contact.

To find out more about having your wedding at Emerald Falls, get in touch. We’ll be more than happy to answer any questions you have.

Need more help planning your dream wedding in Oklahoma? Download our 12-month wedding planning checklist.

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